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Gateway Academy

Does Gateway follow a traditional school calendar?

Gateway follows the traditional school calendar for Middle Tennessee, starting in August, and ending in May. We also offer summer classes during the months of June and July. However, due to the one-on-one nature of our school, we are able to offer more flexibility regarding class times and start dates to accommodate any family’s schedule.

What does the daily schedule look like?

We make a custom schedule for each student who enrolls, and due to the one-on-one nature of our programs, we have more flexibility to create a schedule around your student’s needs.  However, due to the individualized nature of what we do, we can be more efficient with our time so our school days are abbreviated.  Your student’s daily schedule can also be extended by adding study halls and homework help programs.

What is the deadline for enrolling in Gateway Academy?

Since we have open enrollment throughout the year, we accept applications for review year round. This is helpful to new residents, and accommodates families who would like to make a mid-year change with their student’s school.

What does the application process look like?

The application process at Gateway is straightforward and easy. Please call the Director of Gateway (either our Brentwood or Nashville locations) to schedule an appointment to discuss your student’s educational goals, prior educational experience, and any special circumstances relating to your family situation. Once the initial interview is completed, you will receive an application to complete and return to the Director of Gateway. We will review your application and reply within 10 days regarding your student’s application status.

Are your teachers licensed?

We have a rigorous program for hiring and on-boarding our Gateway Academy teachers. We conduct typical drug screening and background checks, as well as  multiple interviews before a teacher joins our team. Most of our teachers are licensed, however, we also have retired engineers, physicians, and other professionals who are extremely well educated and have a passion for working with students. While our teachers must be highly qualified in the subject areas they teach, our classes are primarily one-on-one, so matching students with teachers is extremely important.

How can I find out information about Gateway Academy’s tuition?

Since each student’s schedule may be different, our school is priced more like a university, in that our tuition is based on the range of credit hours a student takes at Gateway Academy. Our primary goal is to deliver a top notch education with straightforward pricing. Once your core program is defined with one of our Directors, we can determine your exact tuition. Our tuition is semester-based (fall and spring), is based on your student’s schedule, and ranges between $3,700 for a single course, and $19,450 per semester for full-time enrollment. Gateway Academy has a combination of both part-time and full-time students enrolled.  Payment plans are available and information can be provided upon request.

Do you offer scholarships?

While we do not offer scholarships at this time, we are a state-approved IEA (Individualized Education Account) school for students who qualify.  We also offer payment plans for our families. 

What makes your model so special?

We are truly a student-focused model and we encourage each student to reach their full potential at Gateway Academy. We specialize in personalized-learning, with one teacher for each subject a student takes, in all grades. We are fully accredited and designed for students with unique needs. Our model is proven; we have helped thousands of students to learn and achieve since 1985.

Do your students have social opportunities?

Gateway Academy is like a one-room schoolhouse. We are very intentional about creating a variety of social opportunities for students to form deep and lasting friendships with peers. We believe that education at Gateway Academy is about more than studying and grades. Extracurricular activities, community service projects, and events in which they participate, afford students the opportunity to grow socially, as well as intellectually. Our club offerings and events renew or change each year based upon the preferences of our student body.

Tutoring Services

What kinds of tutoring do you offer?

We tutor all levels in Elementary, Middle and High school. Your student can gain mastery in Math, Literacy/English, Science, Languages and Executive Functions. From reading intervention to finite math, we can probably help! Our test prep instructors teach strategies and/or review content for the ISEE, PSAT, ACT, SAT and GRE. Some college level help may be available. Contact us for more details.

What are the rates for tutoring?

During the Fall and Spring semesters, there is a one-time $55 registration fee for any family who wishes to sign up for tutoring (if siblings sign up, it’s one fee for the whole family). General tutoring, which includes general content or homework help, is $65/hour. Reading intervention tutoring and math intervention tutoring is $68/hour.  ACT/SAT/ISEE/PSAT Test Prep is $70/hour. Contact us for more details.

How long does a tutoring session last?

Most sessions are scheduled for one hour, but we can schedule shorter sessions of 30 or 45 minutes for our youngest students. We can also do longer sessions of 1.5 or 2 hours for test prep or for older students needing more in-depth help. Contact us for more details.

Can you send a tutor to work with my child at an outside location?

Yes, we do offer outside tutoring sessions as a service, and there is an additional travel fee per session. Outside sessions can take place at a student’s home, school, or a public location like a library. 

Please keep in mind that outside sessions are not always logistically possible, given the sessions at our office that a tutor may already have on their schedule. Also, it is up to each individual tutor whether they are willing to consider taking on outside sessions. Contact us for more details.

Do you offer group tutoring?

Yes! If there are siblings or friends who would like to receive tutoring services together in a small group, we are happy to accommodate this. We also offer group test prep and summer courses, in addition to some specialized group classes (such as our executive functions program). Group tutoring rates start at $54 per hour per student for our general tutoring services. Contact us for more details. 

How long does it take to schedule tutoring?

New sessions are added to tutors calendars not less than 1 week in advance, whenever possible. The timeline for scheduling will always depend on how much availability the family has along with the availability of the tutors we have for the subject that is being requested. Contact us for more details.

How is tutoring scheduled?

Tutoring is typically scheduled for the same day, same time, with the same tutor for the entire semester (spring or fall). This ensures that the student has a consistent schedule along with the ability to build a relationship with their tutor for optimal success. If a student has a shorter term need, such as test-prep help, we can help with that as well. Families are also welcome to try a session to see if it’s a good fit before signing up for a regular, weekly time slot. Contact us for more details.

What kind of commitment do I have to make to sign up for tutoring?

In order to hold your agreed upon schedule we need payment of the one time $55 registration fee, as well as payment for your initial session. Contact us for more details.

Do you offer any tutoring discounts?

  • 10% discount for siblings (first sibling at full price, second sibling 10% off)
  • 5% discount for teachers and/or military personnel
  • 10% high volume discount. Any family doing a total of 4 hours a week or more of tutoring receives 10% off on everything.
  • 10% prepay discount for anyone who would like to prepay for at least 10 hours of tutoring
  • We also offer discounted packages in the summer, as well as discounted reading intervention packages year-round.

Contact us for more details.

What is your cancellation policy?

Our tutors are our most important resource in meeting your needs. The dedicated individuals who work with your students deserve, and expect, a pre-arranged schedule.

-If you need to change your entire schedule (such as days or times), you are welcome to do so for a one-time $20 reschedule fee.

-If you need to individually change/reschedule/cancel a session, you may do so (1 session only) for no additional fee. Any additional cancellations or rescheduling will incur a fee.  

  • If the change occurs within 24 hours of your session, you will be charged the full cost of the session. 
  • If the change occurs prior to 24 hours before your session, a $20 rescheduling/cancellation fee will be charged.
  • If you have prepaid for a tutoring or test prep package, in the event we are unable to accommodate a reschedule, either a refund of that session fee, less the amount of the $20 rescheduling/cancellation fee, will occur, or we can roll over the amount to be used for a future session.

Contact us for more details.

What if my child becomes sick or something unexpected comes up and I am unable to give 24 hours’ notice before a cancellation?

We understand that children get sick and things come up!  Each semester, families who have signed up for regular, weekly tutoring (minimum of 6 sessions) for that semester are given a cancellation voucher good for one free last minute cancellation. Contact us for more details.

What if my child’s schedule changes and we need to change the tutoring schedule?

Schedule changes, after confirmation,  will incur a $20 rescheduling fee.

Assessment Center

What is a Psychoeducational Evaluation?

A psychoeducational evaluation describes a set of procedures conducted by a trained professional that provides a detailed analysis of a child’s strengths and weaknesses. An evaluation may sometimes identify a diagnosable learning difference. It may also be conducted to determine the appropriateness of interventions or be used to guide educational placement decisions. Ultimately, the main purpose of a psychoeducational evaluation is to more fully understand a child’s overall functioning in order to determine what supports may be necessary for academic success.

What can be expected during the evaluation process?

1. Clinical Interview. The first step in the evaluation process involves information-gathering, which is completed through an in-depth clinical interview with the parent or adult client. The examiner will ask many detailed questions about developmental, medical, behavioral, and academic history, as well as for information about current concerns.

2. Completion of Paperwork and Questionnaires. The examiner will ask the client to complete initial paperwork outlining clinic policies and the services to be conducted. These forms include informed consent for the evaluation, information about privacy laws, developmental history forms, and rating scales.

3. Administration of Assessments. The examinee will be administered a battery of standardized assessments by the examiner. The specific assessments vary depending on the referral concern as well as the individual’s age, but may include tests to obtain information about intellectual functioning, academic skills, cognitive processing abilities, and behavioral and social-emotional functioning.

4. Report and Feedback Session. Upon completion of the evaluation, the examiner will prepare a comprehensive report, to include information about performance on assessment measures, analysis of strengths and weaknesses, diagnostic conclusions, and recommendations for interventions or enhancements that can be made within the home and school environments, if applicable. A feedback session will be scheduled to review the information included in the report and to answer any questions the client may have.

What is the age range of clients that you accept?

We work with children as young as three, as well as adults. Our diverse staff offers a wide range of expertise that allows us to serve clients of nearly all ages. We are one of the few clinics in the Middle Tennessee area that offers evaluation services for adults.

What is the cost of an evaluation?

The cost of a comprehensive evaluation is $1,795. A $275 deposit is collected at the time of scheduling. Most clients will require a comprehensive evaluation in order to fully address the referral concern(s), but we do offer other assessment options that may be appropriate in certain circumstances. Additionally, we offer a monthly payment plan with no additional finance charges.

Will insurance cover the cost of the evaluation?

At this time, we are not able to bill insurance companies directly. However, once your evaluation is complete, we will provide you with documentation of services that you may file with your insurance company for potential reimbursement.

Who will work with my family throughout the evaluation process?

Our evaluation team consists of four Licensed Psychologists, three Certified Psychological Assistants, and two Educational Diagnosticians. Many of our clinicians are also current or former school psychologists and/or educators who have extensive experience working in and collaborating with schools. Our Assessment Coordinator will guide you through the scheduling process and is available to answer any questions you may have along the way. 

How long does it take to complete the evaluation process?

Typically, the clinical interview and individually-administered assessments are completed over the course of two, three-hour appointments. When a family first calls our clinic, we are able to schedule the first appointment rather expediently– usually within two weeks or less– depending on the family’s schedule and our examiners’ availability. The feedback session with review of the written report will be scheduled four to six weeks following the completion of all assessments.